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Registration Info-HPCS2018

The International Conference on High Performance Computing & Simulation
(HPCS 2018)

The 16th Annual Meeting

July 16 – 20, 2018
Orléans, France

Technically Sponsored by IEEE




HPCS 2018 Registration Information




CAMERA-READY PAPER SUBMISSION 

Manuscripts to be presented at the HPCS 2018 Conference and published in its proceedings must be submitted in the format prescribed and template provided on this web site. The maximum length for regular papers is 8 pages. Additional pages beyond 8 pages will cost US$80 per page with a maximum of 4 additional pages. 

All authors must electronically submit a PDF file of their final camera-ready manuscript to the Conference Web Site"Upload" link using their original login information (for main track) and " If your paper was accepted in the main track or was already uploaded to this system, you may submit its final version with this link. ".  
If a paper was not uploaded and evaluated using the HPCS 2018 web site (most of symposia, tracks, workshops and special sessions papers fall under this category), then the authors must first go to "Upload" link.  Then use "If your paper was accepted through a Symposium, a Special Sessions or a Workshops, and you have not uploaded your paper before to this system yet, you may submit it at this link here" Fill out the form and then upload the manuscript pdf file.  After this first uploading, you will get a paper code and it will be emailed to you as well. Thereafter, you can use the link " If your paper was accepted and was already uploaded to this system, you may submit its final version with this link" to upload an updated version after the first uploading. 

If you have any questions about uploading problems, please contact Mr. Abdul Habra at ahabra@yahoo.com.  

QUESTIONS ABOUT CAMERA-READY?

For Camera-ready and final editing issues, please contact:
Khalid Zinedine
    Chouaib Doukkali University, El Jadida, Morocco
    Phone:  +212 (0)6 61 08 58 54 
    Email:   
zinedine@ucd.ac.ma 


COPYRIGHT FORMS AND PRESENTERS BIOS
All accepted papers must have copyright forms signed and submitted to the Publications Chairs (contact information below). Also, please send your bio file (of the presenter) as an attachment to the Registration Chairs via emails or upload when registering the paper. More instructions can be found on the Author's Info page at http://hpcs2018.cisedu.info/6-participants/author-s-info-hpcs2018. Papers without copyright forms will not be published. 

PLEASE email your filled out and signed copyright form(s) as email attachments to the Publications Chairs: Yudith Cardinale Villareal and Gabor Kecskemeti at ycardinale@usb.ve  and  G.Kecskemeti@ljmu.ac.uk. You can find the copyright forms templates on the Author's Info page. 


PAPER PRESENTATION 
REQUIRED:  ALL ACCEPTED PAPERS MUST BE PRESENTED BY AN AUTHOR.  NO EXCEPTION.  IEEE Policy on Conference Attendance will be strictly applied. 


REFUND POLICY 
Registration Fees are non-refundable.  
There will be no refunds to authors of papers (since authors’ fees are used to cover the pre-charged publication, printing, indexing, services venue arrangements, .… , costs of authors’ own papers.) 
No-shows will forfeit the registration fees.  

Paid registrants (non-authors only) who cannot attend, and do not send a substitute, are entitled to a 50% refund if a request is received in writing on or before June 01, 2018. Registrants are liable for their full conference fees after that date (i.e., NO Refund will be made after June 01, 2018). 


REGISTRATION 
AUTHORS.  Authors of papers must register and must upload their correctly typeset papers to the publication web site (see above) by the announced deadlines, if they wish for their papers to be published. 

Authors of tracks must register by May 15, 2018.  All authors must fully register by May 21, 2018 (Hard Deadline). Final accepted manuscripts received after May 21, 2018 will not be published in the proceedings of this Conference. To avoid any potential last minute delays, please register before the deadline of May 21, 2018 once you have the notification of acceptance and are able to finalize your files and revisions

In the case of multi-authored papers, at least one author must register at the full registration rate for the paper to be considered for presentation at the Conference.  If an author has more than one accepted paper, he/she must pay the full registration fee plus extra page charges, if any apply. Each additional accepted paper costs 60% fee compared to the first (up to 2 additional papers at this rate) plus extra page charges, if any. 

ATTENDEES.  All Conference attendees must register for the conference and show their badges before they can be allowed to the meeting areas. Unregistered and individuals with no valid conference badges will not be allowed in the meeting areas. 


Click HERE to register for the conference using the ePLY System

STUDENT RATE.  There will be a $250 registration fee ($375 for late registration) for student attendees. The $250 (or $375) student fee applies only to students attending the conference but not presenting a paper, OR students attending and presenting a paper for which a FULL Author Registration fee has been paid by another coauthor. If all authors of an accepted paper are students, at least one author must register at a non-student rate. Student full-time status must be certified by a formal letter from the student's department or school. This letter is required to pick up the registration materials. Please send the certified formal letter from the department or school as an attachment to the Registration Chairs BEFORE June 08 2018.

All Payments must be in U.S. Dollars only, using credit cards. Registration payments will be made through the registration system using credit cards only. 

Payment Confirmation Notifications will be sent to your email address, once your payment is processed successfully. Please bring a copy of this confirmation message with you to the onsite Registration Desk. 

A HARD COPY OF THE PAYMENT RECEIPT WILL BE INCLUDED IN THE REGISTRANT'S CONFERENCE PACKAGE AND WILL BE PROVIDED AT THE CONFERENCE. 

The Conference registration fee includes access to attend all sessions, tutorials day, and keynote and invited talks, refreshments and coffee breaks, speakers Meet & Greet coffee sessions, the conf reception, the dinner banquet, a Conference program, and one CD of the Conference proceedings (regular conference package). 
Student registration ($250 or $375) and One Day registration are for access to attend all the sessions, tutorials day, keynote and invited talks, refreshments and coffee breaks, and a Conference program only. Additional proceedings, CDs, reception and dinner tickets, social events, ...,  may be purchased separately. Please contact the Registration Chairs for additional information. 
 
The proceedings will be distributed at the conference, this is the plan. The proceedings may be shipped to you upon receipt of your payment of a US$40.00 postage & handling fee per volume in the U.S.A.  For international shipping, please contact the Registration Chairs. 


HPCS 2018 Registration Short CHECKLIST:
  1. Final Manuscript uploaded?
  2. Copyright Form Sent?
  3. Presenter Bio emailed?
  4. Fees Paid?
  5. Registration Questions answered?
  6. Meals chosen?
  7. Proceedings type selected?
  8. Social Events signed for?

HPCS 2018 FEES


Authors Fees

ACM/IEEE/IFIP Members (Early Registration by May 21, 2018):          US$680.00 (~ €544.00)
ACM/IEEE/IFIP Members (Early Registration by May 21, 2018)
(Additional authors of the same paper):                                     US$420.00 (~ €336.00)
ACM/IEEE/IFIP Members (After May 21, 2018): 
         (Only for additional authors of the same paper):                        US$480.00 (~ €384.00)

Non ACM/IEEE/IFIP Members (Early Registration by May 21, 2018):    US$740.00
 (~ €592.00)
Non ACM/IEEE/IFIP Members (Early Registration by May 21, 2018)
         (Additional authors of the same paper):                                     US$470.00
 (~ €376.00)
Non ACM/IEEE/IFIP Members (After May 21, 2018):   
         (Only for additional authors of the same paper):                         US$550.00
 (~ €440.00)

Additional Pages beyond the first 8, per page up to 4 pages max:         US$80.00 
 (~ €64.00)

Additional Papers (up to 2) by May 21, 2018 
         (per paper after the first one, up to 8 pages.)   For Member:        US$410.00 
(~ €328.00)
                                                                       For non-member:         US$450.00
 (~ €360.00)

Doctoral Dissertation Colloquium Student (Early Registration by May 21, 2018):  US$260.00
 (~ €208.00)
Doctoral Dissertation Colloquium Student (LATE.  After May 21, 2018):               US$320.00
 (~ €256.00)


Attendees (non-author) Fees

ACM/IEEE/IFIP Members (non-authors, Early Reg. by June 08, 2018):         US$500.00 (~ €400.00)
ACM/IEEE/IFIP Members (non-authors, After June 08, 2018):                     US$570.00 (~ €456.00)

Non ACM/IEEE/IFIP Members (non-authors, Early Reg. by June 08, 2018):  US$580.00 (~ €464.00)
Non ACM/IEEE/IFIP Members (non-authors, After June 08, 2018):              US$620.00 (~ €496.00)

Students (non-authors, Early Registration by June 08, 2018):                     US$250.00 (~ €200.00)
Students (non-authors, After June 08, 2018):                                            US$375.00 (~ €300.00)

One Day Registration (non-authors, Early Reg. by June 08, 2018):              US$300.00 (~ €240.00)
One Day Registration (non-authors, After June 08, 2018):                          US$390.00 (~ €312.00)

Corporate Registration:                      US$1,100.00 (~ €880.00)
Exhibitor (fee per table/booth):           US$1,100.00 (~ €880.00)
Sponsorships:                                   
           Platinum:     US$3,500.00  and above
           Gold:           US$1,750.00  and above
           Silver:         US$0,850.00  and above
           Bronze:       Less than US$0,850.00 or less


EXTRA Items Fees

HPCS 2018 Hard Copy of Conference Proceedings:   US$70.00
 (~ €56.00)
Additional CD Copy of Conference Proceedings:       US$32.00
 (~ €25.00)
Extra Conference Reception Ticket:                         
US$07.50
 (~ €06.00)
Extra Conference Banquet Ticket:                           
US$69.00 (~ €55.00)

HPCS 2018 Partner Pass: This option allows an attendee to bring a single guest to the following functions: Coffee Breaks Monday through Thursday, Reception on Monday night and Banquet on Wednesday night. Partners will be given a badge and passes to each event. Fee: US$250 (~ €200.00)


Social Events Fees (see Social Events page for more details)

Tuesday Event*:  
   
Guided Tour of Orleans       US$12.50 (~ €10.00) per person

Thursday Event*:  
  
1. Cruise on the Loire followed by dinner                US$67.00   (~ €53.60) per person
  2. An Old Cellar Wine Tasting followed by dinner    US$67.00   (~ €53.60) per person

Friday All-Day Excursions*:  
  
Event 1:  Blois and Chambord Loire Royal Castles Guided Tour (including lunch)
                                                US$107.00  (~ €85.50) per person                                                  
  Event 2:  
Briard Aqueduct and Guédelon Medieval Town Building Site 
                  Guided Tour
  (including lunch)
                                                US$107.00   (~ €85.50) per person 

* All these events have a minimum number and a maximum number per event. They will be available on first-come-first serve basis.  
 

NO OTHER SPECIAL OR REDUCED REGISTRATION RATES ARE AVAILABLE.  


TO REGISTER
Please click  HERE  to register using credit cards via the Registration Link. Visa, MasterCard, Discover, and American Express are accepted. Registration fees are non-refundable, but substitutions are permitted by prior written and signed approval notice to the Registration Chairs only. 


QUESTIONS ABOUT REGISTRATION?

Please contact Registration Co-Chairs:  

  Lane Velayo                                          Jess Lanore 
     Stratford Northern, Indiana, USA                             Stratford Northern, Indiana, USA
     Phone: +1 (317) 201-3550                                     Phone: +1 (317) 201-3550
     Fax:     +1 (317)                (attn. L.Velayo)             Fax:     +1 (317)                (attn. J.Lanore/HPCS2018)
     Email:   lane@synergosamc.com                             Email:   jess@synergosamc.com

  Mohamed Bakhouya                             Khalid Zinedine 
     International University of Rabat, Morocco                Chouaib Doukkali University, El Jadida, Morocco
     Phone: +212 (0)6 48 45 27 02                                 Phone: +212 (0)6 61 08 58 54 
     Fax:     +212 (0)6                                                   Fax:     +212 (0)6     
     Email:   bakhouyahpcs@gmail.com                           Email:   zinedine@ucd.ac.ma
                 

VISA LETTERS
All visa inquiries must be handled by the HPCS 2018 Registration Chairs.  See Visa Page for more details. Visa letters will not issued until all issues cleared with the registration chairs. 

Only registered authors, sponsors, exhibitors, and participants will receive support letters.  
Suspected requests will be reported to the proper authorities. 


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